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SMALL BUSINESS FAQs

FAQs

1. What is the role of the DIA OSBP?

The DIA OSBP advocates for small business across DIA. In advocating for small business, we do the following:

  • Increase contracting opportunities for small businesses within DIA and DoD through review of acquisition strategies and contract actions
  • Participate in outreach events to increase small business awareness of DIA mission and potential opportunities
  • Actively communicate with industry to better understand small business and support their needs. 
  • Get involved with small business contracting concerns (i.e., payment or performance inquiries)
  • Strategize to meet statutory goals for particular socio-economic categories
  • Collaborate with the DIA workforce to bring awareness of small businesses
  • Manage the 8(a) Program and the Mentor Protégé Program (MPP) for DIA

2. Does DIA’s Office of Small Business Programs (OSBP) meet with individual companies?

Currently, DIA’s OSBP is limited in our ability to meet directly with individual companies. We are in the process of establishing a monthly meeting to provide multiple businesses an opportunity to learn how to do business with DIA in a group networking environment. These will be held in lieu of one-on-one meetings due to the large number of businesses interested in meeting with DIA’s OSBP. If specific assistance is needed on an existing contract, please do not hesitate to contact us through email.3.

3. Does the Office of Small Business Programs (OSBP) participate in outreach events and informational seminars?

DIA’s OSBP travels to a number of events each year, participating in business-related conferences, informational seminars, and similar activities. With limited resources, the events we attend can change from year to year. Our intent is to reach a variety of small businesses that can assist DIA in meeting and enhancing our evolving mission and capabilities, so we look to attend events that best attract small business participants.

4. Will the OSBP assist small businesses in meeting with Program Offices or Contracting Officers?

The DIA OSBP can assist in providing an understanding of DIA; however, we cannot put small businesses in front of program offices and/or contracting officers. DIA’s Acquisition Office holds Industry Days to provide information regarding procurement activitities; however, you will not have an opportunity to brief your capabilities at these events. The best way to get your capabilities known is responding to Requests for Information or Sources Sought Notices as these responses are reviewed by Program Offices.

5. We have an innovative idea that benefits DIA’s mission, how do we get our idea in front of a DIA customer?

Submit a white paper on DIA’s NeedipeDIA. These white papers are reviewed by DIA’s Innovation Office and then forwarded to the appropriate DIA Office for review. The Innovation Office provides a response within 30 days either requesting further information or stating that the idea may not be a good fit at this time. For more information, please visit DIA’s Innovation and NeedipeDIA pages, located on DIA’s website under the business tab.

6. Where does DIA post their procurement opportunities?

DIA posts the majority of its solicitations on the Federal Business Opportunities (FedBizOpps, or, FBO) web page, at www.fbo.gov. DIA procurements are located in the section titled “Other Defense Agencies/Virginia Contracting Activity”, often referred to as VaCA. In addition, procurement opportunities may be posted on GSA, NASA SEWP, and the NSA Arc.

7. How can Industry receive more information on the Agency’s general direction?

Acquisition elements within CFO host quarterly industry days. Special notices with registration information are posted on FBO, and may be found at “Other Defense Agencies/Virginia Contracting Activity”.

8. Where can Industry locate a forecast of DIA procurements?

Acquisition elements within CFO provide information regarding procurement activities on FBO. This forecast is typically an attachment to special notices for CFO Industry Days. DIA endeavors to be transparent in providing forecast information; however, the information in forecasts may change based upon changing mission requirements and/or acquisition strategies.

9.     What activities does DIA hold for Industry?

 DIA hosts several Industry activities throughout the year. The list below includes an overview of current activities:

  • DoDIIS Worldwide - Hosted annually by DIA’s Chief Information Officer, the DoDIIS Worldwide Conference brings together experts from government, military, industry, and academia in order to tackle the IT challenges and complexities impacting the mission user.
  • CFO Industry Days – these Industry Days provide a forum to understand DIA acquisition activities. Each Industry Day has unique topics depending upon current events. Previous topics include the DIA source selection procedures, an overview of the Innovation Office, and an overview of the Security Process.
  • The DIA OSBP is looking for additional venues to provide information to Industry. Feedback from Industry is appreciated.

10. What are the clearance requirements to do business with DIA?

In order to be awarded a contract with DIA, a company must comply with the contract-specific clearance requirements. In almost all cases, a company must possess a Top Secret Facilities Clearance (TS FCL) at the time of proposal submission.. For information on the requirements and procedures to be granted a TS FCL, visit the web site of the Defense Security Service (DSS).

11. How can Industry obtain the appropriate Facilities Clearance (FCL)?

Our recommendation is to find a prime contractor that is willing to sponsor their subcontractors for facilities clearance.

12. Does DIA have a Mentor-Protégé Program (MPP)?

DIA Participates in DoD’s MPP, tailored to meet DIA’s unique needs. For information on how the program functions, please visit http://business.defense.gov/Programs/Mentor-Protege-Program/  You can also view the FAQs on DIA’s MPP program, for a quick overview.

13. What are the Cybersecurity requirements for small businesses doing business with DoD?

DoD’s cybersecurity requirements for businesses changed in 2017. Review DoD’s cybersecurity page here:  DoD Cybersecurity requirements for Small Businesses.

14. How can I contact DIA’s OSBP?

You can reach us at (202) 231-2166, or via email at smallbusiness@dodiis.mil. We recommend email, as our office frequently travels to events, and email will give us an opportunity to research and give you a more in-depth answer. If your question is in reference to our mentor-protégé program, please contact us at mpp@dodiis.mil.

 

HOW DO I GET STARTED?

1. Know the rules. Being familiar with the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS) will prove helpful. Small Business information can be found at FAR Part 19 and DFARS Part 219.

2. Register for a DUNS Number. Before a company may bid on government proposals, you need to obtain a Dun & Bradstreet DUNS Number, a unique, global business, nine-digit identification number. DUNS Number assignment is free for all businesses required to register with the federal government. DUNS Number Registration.

3. Register in SAM. The Federal Acquisition Regulation (FAR) requires all federal government contractors to be registered in the System for Award Management (SAM). SAM’s website includes FAQs, user guides, helpful hints and videos.

3a. CAGE Code After you have registered in SAM, a Commercial and Government Entity (CAGE) code will be assigned to you if you don’t already have one. This can take up to a week, and your SAM profile will not be active until your CAGE is assigned.

3b. DSBS  Complete your SAM Small Business Profile for Dynamic Small Business Search. When a small business registers in SAM, there is an opportunity to fill out a small business profile to populate DSBS. Many Federal Agencies use DSBS as part of their market research.

4. Research DIA. Know our mission, what we buy and how your company's products and services can contribute.

4A. Target your market. Find your niche. Don’t try to be everything to everybody. You should only market your products and services to potential customers that buy what you sell.

5. Create a Capabilities Statement. Create a two page capabilities statement summarizing your small business’s experience highlighting your core competencies, along with any unique differentiators. See our capability statement recommendation (ADD LINK).

RESOURCES

Useful Links

DOD Homepage
Department of Defense Office of Small Business Programs
DoD Cybersecurity requirements for Small Businesses
Federal Acquisition Regulation (FAR)
Defense Federal Acquisition Regulation (DFARS)
Small Business Administration
Association of Procurement Technical Assistance Centers (PTACS)
Federal Business Opportunities
System for Award Management
General Services Administration
North American Industry Classification System

Training

GSA Training
Technical Assistance Centers Training
SBA Training

Federal Regulations

Federal regulations are enforceable laws authorized by major legislation enacted by Congress. 

Federal Acquisition Regulation (FAR)

FAR Part 19—Small Business Programs
FAR Part 52.219—Small Business Programs Provisions and Clauses 

Defense Federal Acquisition Regulation Supplement (DFARS) 

DFARS Part 219—Small Business and Small Disadvantaged Business Concerns
DFARS Parts 207—Consolidation of Contract Requirements
DFARS Part 226—Other Socioeconomic Programs
DFARS Part 252.219—Small Business Subcontracting Plan (DoD Contracts)
DFARS Appendix I—DoD Pilot Mentor-Protégé Program

DFARS Class Deviations

Code of Federal Regulations (CFR)
13CFR—Small Business Administration

BUSINESS LINKS