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SMALL BUSINESS GUIDE

VISION

Establish the DIA-OSBP as a Center of excellence within the DoD and Intelligence Community in assisting and leveraging small businesses.

MISSION

Advise the Defense Intelligence Agency (DIA) Director on all matters relating to the small business programs, and provide small business maximum practicable opportunities to participate in the contracting process, both at the prime and subcontracting level.

INTRODUCTION

The Defense Intelligence Agency (DIA) Office of Small Business Programs (OSBP) is committed to increasing acquisition opportunities to small businesses. We understand how forming partnerships with the private sector enhance the DIA mission and support the US growth. Small businesses represent ninety-nine percent of all employer firms and generate up to sixty-five percent of new jobs. Their contributions to our National economy in terms of innovation, job creation, efficiency, increased competition, reduced prices and quality sources of supply warrant the inclusion to the greatest extent possible of small business when making federal contract award decision.

DIA-OSBP serves as the Agency's focal point for issues and practices concerning small business utilization. Our office promotes the use of small, small disadvantaged, women-owned small business, HUBZone and Veteran-owned and Service-disabled veteran-owned small business. In addition we provide assistance to small businesses by participating in and conducting outreach activities and ensure a fair portion of DIA's total acquisitions are awarded to small businesses pursuant to Public Law.

Small businesses will be given an equitable opportunity to compete for all contracts that they can perform, consistent with the best interests of the Government. To encourage participation by small businesses, contracting officers will:

  • Where practicable, divide requirements into small lots to permit offers on quantities less than the total requirement to encourage small business participation.
  • Establish realistic delivery schedules that will encourage small business participation.
  • Encourage prime contractors to subcontract with small business.
  • Ensure that the requiring activity demonstrates performance of sufficient market research.
  • Publicize contract actions in the Federal Business Opportunity (www.fbo.gov) , GSA Schedules, NASA SEWP, and NSA, NGA & NRO’s ARC

The office is located at:

Joint Base Anacostia Bolling
Building 6000
Washington DC 20340-5100
202-231-2166
Email: smallbusiness@dodiis.mil 

Visiting DIA's Office of Small Business Programs

To learn more about visiting the DIA Office of Small Business Programs, please click here to download a Microsoft Word doc with more information.

SMALL BUSINESS UTILIZATION

The Federal government has statutory contracting goals to award a percentage of its contracting dollars to small businesses. The President of the United States shall annually establish Government-wide goals for procurement contracts awarded to small business concerns, small business concerns owned and controlled by service disabled veterans, qualified HUBZone small business concerns, small business concerns owned and controlled by socially and economically disadvantaged individuals, and small business concerns owned and controlled by women. Notwithstanding the Government-wide goal, each agency shall have an annual goal that represent, for that agency, the maximum practicable opportunity for small business concerns, small business concerns owned and controlled by service disabled veterans, qualified HUBZone small business concerns, small business concerns owned and controlled by socially and economically disadvantaged individuals, and small business concerns owned and controlled by women to participate in the performance of contracts let by such agency. The SBA approves the final goals set by each federal agency and monitors the agency's actual performance against the established goals.

FY 2015 Prime Contract Award Goals (as of 1 September)

Goal Achieved
Small Business 26.0% 34.5%
SDB 5.0% 10.5%
WOSB 5.0% 7.0%
SDVOSB 3.0% 14.61%
HUBZone 3.0% 0.44%


FY 2014 Prime Contract Award Goals vs. Achieved

Goal Achieved
Small Business 26.0% 32.2%
SDB 5.0% 9.9%
WOSB 5.0% 6.2%
SDVOSB 3.0% 11.3%
HUBZone 3.0% 0.2%


FY 2015 Sub-Contracting Goals

Goal
Small Business 36.7%
SDB 3.0%
WOSB 5.0%
SDVOSB 5.0%
HUBZone 3.0%

SMALL DISADVANTAGED BUSINESS (SDB) & 8(A) PROGRAM

A SDB concern means a small business concern that is at least 51 percent unconditionally owned by one or more individuals who are both socially and economically disadvantaged or a publicly owned concern that has 51 percent of its stock owned by such individuals and that has its management and daily business controlled by one or more socially and economically disadvantaged individuals. Individual groups falling into this category are:

  • Black Americans
  • Hispanic Americans
  • Native Americans
  • Asian-Pacific Americans
  • Subcontinent-Asian Americans

The 8(a) Program

Section 8(a) of the Small Business Act ( 15 U.S.C. 637 (a) ) established a program that authorizes the Small Business Administration (SBA) to enter into contracts with other agencies and subcontract the work to eligible firms – known as "8(a) contractors."

SBA has delegated this authority to some Federal agencies through the execution of a Partnership Agreement (PA). Department of Defense has a PA in place. 

The PA eliminated the tri-part contract, however the offering and acceptance is still required. Offering letters are written and processed by the OSBP. Provide the small business office with the applicable information needed to prepare the Offering Letter. Requirements with an anticipated price, including options, not exceeding $6.5M for manufacturing or $4 M for all others may be awarded sole source. Awards above these thresholds must be competed and they must be made at a fair and reasonable price.

NOTE: Requirements that have been accepted in the 8(a) program shall remain in the program unless SBA agrees to release the requirement from the program.

WOMEN-OWNED SMALL BUSINESS CONCERNS

The U.S. Small Business Administration published a final rule effective, 04 February 2011, aimed at expanding federal contracting opportunities for Women-Owned Small Business (WOSBs). The Federal Contract Program authorizes contracting officers to set-aside certain federal contracts for eligible WOSBs. To be eligible, a firm must be at least 51% owned and controlled by one or more women. The women must be U.S. citizens. The firm must be "small" in accordance with Small Business Administration (SBA) size standards. In order for a WOSB to be deemed "economically disadvantaged" its owner must demonstrate its economic disadvantages through the requirements set forth in the final rule.  As a reminder, only companies that represent themselves as EDWOSBs are eligible to receive the award of contracts in EDWOSB industries, but both EDWOSBs and WOSBs are eligible to receive the award of contracts in WOSB industries. 

Requirements for Women-Owned (WOSB) and Economic Disadvantaged Women-Owned Small Business (EDWOSB) Set-Asides

 

WOSB Set-Aside

EDWOSB Set-Aside

Industries  

The North American Industry Classification System (NAICS) code assigned to solicitation, IFB or quote is in an industry in which WOSBs are underrepresented. (38 4-digit NAICS designated)

NAICS code assigned to solicitation, IFB or quote is in an industry in which WOSBs are substantially underrepresented.(45 4-digit NAICS designated)

Rule of  two 

Contracting officer has reasonable expectation that 2 or more WOSBS will submit an offer.* Note: All EDWOSBs are WOSBs

Contracting officer has reasonable expectation that 2 or more WOSBS will submit an offer.* Note: All WOSBs are EDWOSBs

Basic Facts

There is no limit on the amount that can be awarded to a WOSB under this program

Contract can be awarded at fair market price.

  • There are no sole source awards for WOSBs or EDWOSBs under this program.
  • The WOSB or EDWOSB must meet certain limitations on subcontracting. Joint ventures are permitted if certain requirements are met.

SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS CONCERNS (SDVOSB)

The reserving of an acquisition exclusively for participation by SDVOSB concerns. Acquisitions over the simplified acquisition threshold may be set-aside for SDVOSB small businesses where there is a reasonable expectation that offers will be obtained from at least two ("rule of two") or more responsible SDVOSB and award will be made at a fair market price. The selection of an SDVOSB contract award may be on a sole source of competitive basis.

SDVOSB Set-Aside

The contracting officer may set-aside acquisitions exceeding the micro-purchase threshold for competition restricted to service-disable veteran-owned small business concerns. To set aside an acquisition for competition restricted to service-disabled veteran-owned small business concerns, the contracting officer must have a reasonable expectation that:

  • Offers will be received from two or more service-disabled veteran-owned small business concerns
  • Awards will be made at a fair market prices

If the contracting officer receives only one acceptable offer from a service-disabled veteran-owned small business concern in response to a set-aside, the contracting officer should make an award to that concern. If the contracting officer receives no acceptable offers from service-disabled veteran-owned small business concern, the service-disabled veteran-owned set-aside shall be withdrawn and the requirement, if still valid, set aside for small business concerns, as appropriate.

HISTORICALLY UNDERUTILIZED BUSINESS ZONES (HUBZONE) SMALL BUSINESS CONCERNS

The HUBZone Act of 1997 created the HUBZone program. The program provides federal contracting assistance for qualified small business concerns located in historically underutilized business zones, in an effort to increase employment opportunities, investment, and economic development. A business must be small, owned by a US citizen and have a principle office located in a HUBZone and at least 35 percent of the employees must reside in a HUBZone. Status as a qualified HUBZone small business concern is certified by the SBA.

The HUBZone program was created to provide Federal contracting assistance to qualified small business concerns located in historically underutilized business zones, in an effort to increase employment opportunities, investment, and economic development.

The Small Business Administration certifies HUBZone status; this is not a self certification program. Only SBA can certify this status in CCR.

HUBZone set asides: The rule of two applies for set-aside. If market research results in a reasonable exception of receiving offers from two or more HUBZone small business concerns and award will be made at a fair market price - HUBZone set-aside shall be utilized before a small business set-aside or full and open competition.

HUBZone sole source awards may be utilized if:

  • Only one HUBZone small business can satisfy the requirement.
  • The anticipated price (including options) does not exceed $6.5 million for manufacturing and $4.0 million for all others.
  • The award can be made at a fair and reasonable price. Justification and Approval is required IAW 6.302-5.

HISTORICALLY BLACK COLLEGES & UNIVERSITIES & MINORITY INSTITUTIONS

Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs) are institutions founded primarily for the education of minorities, although their charters are not exclusionary. Executive Order 12928, September 16, 1994, promotes participation of HBCUs and MIs in federal procurements.

Recognizing that HBCUs/MIs are a national resource with high enrollment of under-represented minorities, the Department of Defense has encouraged its agencies to develop programs which will enable these institutions to increase the number of minority graduates in physical science, mathematics, and engineering programs.

The primary goals of the HBCU/MI program are to invest in:

  • Technically-sophisticated research programs that will give technical personnel the decisive edge in their mission accomplishment
  • A future work force with the training to resolve the global security and technological challenges of the future.
  • An educational structure willing to enhance academic and research environment at the undergraduate and graduate levels to ensure future technical capabilities. 

MENTOR PROTÉGÉ PROGRAM

DIA’s Office of Small Business Programs (OSBP) is proud to participate in the Department of Defense (DoD) Pilot Mentor Protégé Program (MPP). The MPP was established November 5 1991, and is detailed in Appendix I to 48 CFR chapter 2.1990 under Section 831 of Pub. L. 101-510.  

Mentors and Protégés are solely responsible for finding their counterparts. Legislatively, DoD Office of Small Business Programs (OSBP) participation in the teaming of partnering Mentors and Protégés is prohibited. Therefore, we strongly encourage firms to explore existing business relationships in an effort to establish a Mentor-Protégé relationship.

Communication, Compatibility and Commitment are key to a successful Agreement. DIA is interested in Mentor/Protégé teaming agreements that offer opportunities to enhance industry capabilities aligned against DIA’s strategic mission areas.

DIA MPP core mission areas are:

  • All Source Intelligence (HUMINT/CI)
  • MASINT
  • Science and Technology
  • Information Technology (Cyber security/Information Assurance
  • Languages
  • Modeling & Simulation 

There are three (3) types of MPP agreements:

  • Reimbursable: Reimbursement for reasonable, allocable, and allowable expenses to be reimbursed to the Mentor through a contract.
  • Credit: Costs incurred under a credit agreement are not directly reimbursed, but are applied under Federal Agency subcontracting plan 19.703 towards SDB subcontracting goals in different multiples based on assistance provided. This is an opportunity for Mentors struggling in meeting subcontracting goals on DIA contracts.
  • Hybrid MP Agreements: Utilizes some credit and some reimbursement instead of exclusively one or the other. 

Current Mentors:

  • International Business Machines (IBM)
  • TASC
  • Booz Allen Hamilton (BAH)
  • Planned Systems International (PSI)
  • Global Resources Solutions (GRS)
  • Skyline Unlimited

 

Current Proteges: 

  • Radius Technology
  • Allegheny Science & Technology
  • MASY Group
  • Mainstreet
  • FavorTech
  • Convergent Solutions
  • X-CORP
  • FWG
  • Core Mission Solutions
  • Cognitive 

 

Additional Resources: http://www.acq.osd.mil/osbp/sb/programs/mpp/resources.shtml.  

 

DIA MPP Point of Contact: mpp@dodiis.mil

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